Boardee prepares, sends and signs the board and shareholders meetings of investment funds, fiduciaries and corporates managing dozens — or hundreds — of Luxembourg entities.
Set a company up once. Every meeting after that starts from what Boardee already knows.
Its investment, its managers, its shareholders — natural persons or legal persons with their representative — and, for a partnership, the general partner acting for it. Its documents live in its own data room.
Pick the investment, choose an agenda template, let the directors pick the slot. Boardee writes the invitation, each personal link and the board pack — and chases the replies for you.
It starts from the register itself. The convening notice and the proxy forms are drawn up under Luxembourg law, sent to the managers to sign, then to each shareholder — or to the representative of a legal-person shareholder.
Directors and shareholders open a personal link. No account, no password. They attend, decline, give a proxy or sign the notice, and the organiser sees it the second it happens.
Outlook was never designed for the repetitive, high-volume governance needs of entity managers. Boardee was.
Select your companies with pre-filled data, pick an agenda template, let participants choose the slot — press send. A covering message of your own goes above the details.
Your entities grouped per investment, one-click selection of a whole group, and a company file that knows its general partner, its register and its lifecycle.
Managers, directors, deal teams and externals in one place; change a manager across thirty companies in one screen; KYC documents requested and filed with reminders.
Convening notices, proxies, attendance lists and minutes drawn from your own data under Luxembourg law, signed from a personal link, with a fingerprint of the text signed.
Statutes, register extracts, tax letters, agreements: filed once, attached to any board pack without a second upload, shared with an auditor or a lawyer for a limited time — every download logged.
Quarterly board updates sent on their own: same attendees, same agenda, new availability request — and a daily summary of what is still waiting on you.
The people you convene are administrators of regulated vehicles. What they receive from Boardee has to be beyond question.
Application, database and documents hosted in Paris; encrypted off-site copy in the European Union. No transfer outside the EU.
Every organisation lives in a strictly separated data space, verified on every request. Guests only ever see their own meeting.
Two-factor authentication with backup codes, sessions listed and revocable, automatic sign-out after thirty minutes of inactivity.
Every sensitive action — a send, a signature, a download, a support access — is written to an immutable log you can read.
Each signature records a fingerprint of the exact text signed. Change the notice, and it goes back for signature.
Database and documents copied nightly to a second provider; the founders are alerted the morning a copy fails.
Per entity under management, billed quarterly by invoice — bank transfer at 30 days. No card, ever.
A fiduciary with forty SPVs and a fund administrator with three hundred do not have the same problem, and should not be handed the same price list. We quote against the number of entities you actually manage, with unlimited users and every feature included.
Ask for a quote Tell us how many entities you manage — you have a quote within the day.